ioPSYte® Administrative Assistant

ioPSYte® Intro

ioPSYte® is a fast growth Colorado company with nation-wide trajectory. ioPSYte® integrates the science of work psychology and people in strategic partnership using evidence-based Training, Consulting, and Research. The result is potent profitability through long-term work happiness, increased performance, and maximum productivity.

Compensation

$17 - $23 Hourly

12 - 15 Hours Per Week (MO - TH)

Opportunity

The ioPSYte® philosophy is the creation and maintenance of lifetime organization value and rich relationship with our Team Members, Clients, Vendors, and Power Partners for greater profitability, the result of implementing and refining evidence-based work structures and training.

ioPSYte® seeks an intrinsically motivated, high executing Team Member to join in this rapid trajectory by providing administrative support to Dr. Quinn to facilitate capacity to continue to deliver high levels of customer service and time for strategic activity. This role will work in collaboration with our existing admin support Team Member. Opportunity for increased hours with organization growth is expected.

Skills, Abilities, & Inclusion Criteria

ioPSYte® Team Member candidates are adept at the following skills and abilities.

- Create and sustain an organized approach to their work.

- Work intensely, persevere, and rebound from setbacks.

- Provide materials and communications to clients and prospects containing few to zero errors.

- Work cooperatively with Team and Clients while maintaining open and healthy communication channels, showing willingness to contribute to Team goals and serve other Team Members.

- Present a professional presence and professional experience in all interactions.

- Successfully navigate interpersonal conflict, whether it is Team or Client related.

- Express authentic empathy for Team Members and Clients.

Knowledge and Other Inclusion Criteria

- Show dedication to ongoing professional knowledge, measurable achievement, and skill development.

- Have experience using video conferencing (Zoom, Microsoft Teams, Google Meet), webinar facilitation, and Microsoft Office 365 Outlook, Word, Excel, and PowerPoint. Strong Excel and PowerPoint skills are a plus.

- Candidate is authorized to work in the United States.

- Have a valid United States Driver’s License.

- Sign ioPSYte® NDA and maintain client confidentiality at all times.

- Participate in both remote and in-person interactions consistently.

- Possess a passion for psychology and helping others.

- Undergraduate or Associates degree in a psychology or communications related field is a plus.

Short-term Benefits

- Access to immediate personal and professional development through ioPSYte® training and certification.

- Privilege to participate in and embed oneself in a healthy evidence-based culture and future established industry expert thought-leader organization.

- Hybrid Work: Balance between remote and in-person interactions.

Long-Term Benefits

- Option to pursue vocations of professional training, consulting, and researching.

- Traditional employment options planned: Health, Tuition, and Wealth Building benefits planned for future.

Job Description

- Request-send, monitor for completion, score, and distribute client and job candidate HEXACOs (Personality Inventories). Populate Team HEXACO sheets. Maintain count sheet and purchase additional HEXACOs as necessary.

- Request-send, monitor for completion, score, and distribute Job Satisfaction Surveys. Populate Team Job Satisfaction sheets. Maintain count sheet and purchase additional Job Satisfaction Surveys as necessary.

- Purchase psychometric measures on per request basis, setup distribution, monitor for completion, and make available for consultation with clients.

- Post preconfigured client specific job postings with content and inclusion/exclusion criteria for clients on designated software platforms.

- Setup folder structure and Candidate Analytics sheets with client specific variables. Import candidate data, score according to resume and variables continually to successful hire dates.

- Contact job candidates and schedule phone interviews as close as possible to application date assuming candidate is a good-fit according to candidate score. Perform phone interviews. Schedule candidate, client, and Dr. Quinn for in-person interview as close to phone interview completion as possible attaching address/zoom link and resume to appointments.

- Modify talent acquisition flow diagrams according to client parameters provided by Dr. Quinn.

- Utilize service tickets and file repository to organize and store client documentation and associated files.

- Participate in Team briefings regarding tactical and strategic objectives and planning.

- Help populate presentation slides with pre-reconfigured notes-content and diagrams-graphics.

- Create templates in template capable applications where process has been run twice or is likely to be needed again.

- Maintain Client template folder and structure with needed modifications-deletions. Setup new client folders using client folder template. Setup-maintain new client (members) and secondary members in specified application. Setup-maintain shared folder access for clients. Send, verify receipt, and file signed NDAs. Monitor successful capture of first new client payments. Send initial HEXACOs for new members. Setup weekly recurring meeting with client in Dr. Quinn's calendar.

- Enter new contact info into Dr. Quinn's contacts with notes. Connect to new contacts on designated social media platforms.

- Maintain training records with trainings attended and certifications issued. Issue training certificates.

- Bill non-members at specified rate for trainings, speaking events, and consulting.

- Help schedule training dates. Participate in venue selection decisions. Schedule and send event primers and follow-up communications. Collect event receivables. Pay event payables. Aid with physical setup-teardown of training-speaking venues as needed. Create training-marketing materials with pre-configured content. Facilitate food orders.

- Register Dr. Quinn for networking events and populate Dr. Quinn's calendar.

- Reserve library study rooms for client meetings as needed. Add room reservations to Dr. Quinn's calendar.

- Post preconfigured media on designated social media platforms.

- Secure flight, rental car, and lodging for Dr. Quinn's business travel. Add travel details to Dr. Quinn's calendar.

- Help schedule client, speaking, and vendor appointments.

- Help with various client-vendor communications.

- Aid in fast-growth/marketing projects as needed.

- Order Thank You cards as needed.

- Help choose, purchase, and mail holiday cards.

Apply here please: Administrative Assistant (Castle Rock, Colorado) - Castle Rock, CO 80104 - Indeed.com